| Why should I buy Anuva? |
| If you have the need to locate documents quickly, add
knowledge to your documents, save time and money by reusing existing
documents, then Anuva will achieve all this and more. |
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| Can I use Anuva in part of my company only? |
| You can set up Anuva for a section of your company. When
you set up your Anuva Structure make the section of your company which
is to use Anuva a Division and then simply install the client software
on the computers of your employees who will be using the system. For
example you may choose to place Anuva in your Sales and Marketing
Department. Your Division would then be Sales and Marketing and all
members of that Department would have Anuva client installed on their
computers. |
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| How do I set up my document structure? |
| Before installing Anuva you will have to decide how best
to structure your documents. Your Anuva Partner is able to help you
configure Anuva to suit your needs. |
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| What is a Division? |
| A division is a distinct operating unit of the business,
e.g. Production or Marketing & Sales. Often the division structure
will be self evident as it is how the business is organised at present. |
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| What is a Field? |
| The fields hold information about a document which will
aid searching for that document or similar documents later. Fields do
not have to be hierarchical as in a Windows type tree structure. |
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| How do I know which fields will suit my business? |
| Your Anuva Partner will be able to help you configure
Anuva. A useful hint when setting up fields is to consider how you would
go about searching for a document or a number of documents relating to a
particular topic. For example if you wish to find a letter written by a
staff member, about a year ago, to a client about a quote for a set of
annual accounts, it would be useful to have the following fields:
Date 2001
Originator Fred Smith
Client 123 Company Limited
Full text Quote annual accounts
Your search results would give you all documents written by Fred Smith
in 2001 to 123 Company Limited where the words “Quote Annual Accounts”
were mentioned – quick and easy! |
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| What kind of field formats can I have? |
| Fields can be:
· free text – enter anything you like
· drop down lists – validated entries
· date – must be a date format, i.e. ddmmyyyy
· number – must be a number – no alpha characters can be entered |
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| What are drop down lists or DDLs and why do I need them? |
| A drop down list is a list of validated field entries
which limit typos and misspelt words. For example for the field
“Security” you may have a drop down list of:
· Chief Executive Officer
· Financial Controller
· Production Manager
· Marketing manager
· Project X
If one of your fields is the originator of the document the drop down
would include the names of all staff.
DDLs can handle very long lists by using a built in search mechanism to
find the correct entry. With long lists merely start typing the name you
want and the system will narrow down the selection until you can choose
the correct one. |
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| How do I purchase Anuva? |
| Anuva is sold through a network of Anuva partners, especially selected to assist you. Please click here to find the Anuva partner nearest to you. |
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| How do I copy the text from a document in the Anuva Viewer to a new document? |
| When you copy and paste text from the Anuva Viewer all
the HTML formatting will come with it. To copy text into your new
document without alll the HTML rubbish, block the text you wish to copy,
copy as usual but when you paste into your new document use Paste
Special. Paste Special is found under the Edit menu in Word or Excel. |
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| What is the Local button on the Anuva Login screen for? |
| Use the Local button to log in when you are NOT
connected to your network or Anuva Server. For example if you have
taken your laptop off the network. You may still enter documents to
Anuva as usual. They will be stored on your computer until you
reconnect to your network again and then you will be asked if you wish
to put them into Anuva. While you are not connected to the server you
will not be able to search, or open any documents which are not copied
to your hard drive. You will be able to open any documents which appear
in italics in the Anuva Manager in your Recent Documents list. For more
assistance with working off line see your Anuva Help. |
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